Time & Attendance

Capture of employee attendance and job hours via the Time Registration pages, Time Clock terminals, and quick-entry reporters, forming the basis for time evaluation, payroll and project costing.

Definition of working hour schedules, day types, cycle schedules and their assignment to employees to establish scheduled normal time, shifts, breaks and substitute schedules used as the baseline for time evaluation.

Translation of raw attendance and job hours into wage-code results using wage classes, work hour rules, result calculation and additional calculation rules, so that time is correctly categorised for analysis and payroll.

Registration, request and approval of employee absence and leave through self-service and manager services, including absence plans, partial absence, absence limits and entitlements feeding time evaluation and payroll.

Handling of overtime (comp or cash), flexible working time and time balances (flex, switch) through balance accrual/withdrawal wage codes, overtime rules and periodical overtime results, and administration of employee time balances.

Captures hours worked by direct site labour and labour-only subcontractors against project activities in IFS Cloud, so that labour cost lands on the right WBS node and feeds payroll, CIS and cost-value reconciliation. Direct employees report time against project activity codes through IFS time reporting, which updates Project Time Reporting and Project Transactions. Labour-only subcontract hours arrive as allocation sheets and must be reconciled to the CIS payment process rather than to payroll.

Plans and administers the on-call rota that provides 24/7 emergency cover for HVAC and building-services contracts outside core hours. Publishes who is on standby by trade and territory, drives the escalation chain when the first-line engineer does not respond, and records standby allowance, callout premiums and overtime for payroll. Also enforces rest and fatigue rules so an engineer called out overnight is not scheduled to start normally the next morning.

Books technician hours to the Work Task rather than the day, classifies every hour by charge type, and accumulates labour, parts and sublet cost on the Work Order so job margin is visible before invoicing. The classification drives both the customer invoice and the OEM warranty recovery, so it is the control point for service department profitability. Output is the standard dealer scorecard - technician efficiency and productivity, labour recovery and service absorption - benchmarked against AED peer data.